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Terms and Conditions
By booking any of our event spaces you agree to all terms and conditions below. Please read carefully to be sure to understand before sending your deposit. Thank you.
Outside vendors may be referred to Client. Client understands and agrees that RSVD. Events is not responsible for poor services rendered by any vendor. It will be the Client’s responsibility to settle all grievances and discrepancies with the vendor. RSVD Events will not refund any fees in the instance that a vendor is not satisfying to any client.
In addition to the cost of the selected Services, RSVD. Events recommends, but does not require that guests tip the servers, DJ and bartender.
This service tax is suggested at 20% percentage of the event budget and depends upon the specific services booked. Cash and Cashapp are accepted by most vendors and service providers.
(b) Credit card and debit payments require proof of identification. A valid driver's license belonging to the card holder and a photo of the credit card must be provided. A 8.25% fee for taxes and 4% processing fee will also be added to your total
(c) Upon signature, RSVD. Events reserves the time and date agreed upon, and will not make other reservations for that specific time and date. For this reason, the deposit of 50% of the balance stated is NON-REFUNDABLE, even if the event date is changed or event canceled for ANY reason.
The deposit is applied towards the total balance upon completion and submission of this Contract. The 50% deposit reserves the date and covers the substantial cost of materials purchased for the event. The Client understands and agrees that the entire amount owed is due 2 weeks PRIOR to the event.
If a payment due by the Client is not made within the requirements mentioned in this Agreement, there will be A Late Fee. The Client will be charged
– The fee is equal to $25 for each day payment is late plus applicable taxes and fees.
If the Rental Fee plus late fees are not paid in full at least ten (10) business days prior to the Event, RSVD reserves the right to cancel the event without refund.
ACCESS TO VENUE
ALL visits shall be pre-scheduled with staff. Due to other uses of the space, the CLIENT and/or its guests, vendors, etc are not to visit the property unannounced.
Access to the venue prior to the scheduled event is limited.
This access includes visits from any vendors being hired for the event. A $35+ fee may be accessed for excessive requests for visits/consultations. Delivery/vendor setup for the event outside of the agreed-upon time is not permitted without additional payment, prices may vary.
REMOVAL OF BELONGINGS:
Renter shall remove all personal property, trash, and other items that were not present in the venue when the Client took control of it. We will not be liable for any belongings left behind.
Forgotten belongings may be retrieved when staff is on property or a $35 fee may apply to schedule an appointment.
All events with 30+ guests in attendance, plus events with vendors such as live music, outside catering/bartender, food trucks, etc, are required to have one of our Event Staff members on hand at a rate of $35 per hour, charged to the CLIENT. Staff will assist before, during, and after your scheduled event has ended. They are not responsible for the full setup and arrangement of your event. They are only a helping hand there to assure your event goes smoothly, allowing you to enjoy yourself along with your guests. Duties may include:
* Provide assistance and answer questions for guests
* Assist with setup, tables, chairs, misc. (excluding additional decor set up)
* Put out parking signs and direct guests as they arrive
* Provide light cleaning (no trash duty)
* Keep restrooms stocked and cleaned
* Duties must be discussed prior to the event and agreed upon in writing.
OVERTIME. If, for any reason, the Renter overstays the Venue Date, the Landlord shall:
– Venue Charge Overtime: of a fee equal to $250 per hour shall be charged to the Client for their excessive use without notice.
– DJ Charge Overtime: a fee equal to $175 per hour shall be charged to the Client for their excessive use without notice.
– Bartender Charge Overtime: a fee equal to $150 per hour shall be charged to the Client for their excessive use without notice.
– Open bar Charge Overtime: a fee equal to $20 per person per hour shall be charged to the Renter for their excessive use without notice.
RSVD does not include cleanup in all of our rentals. Lessee or Approved Caterer is responsible for returning facilities to clean condition. Any excess cleaning will be billed to Lessee and due immediately.
Cleaning expectations include: removing all of your belongings, food, Beverages, boxes, trash and personal decorations. Sweeping/mopping all large spills, and taking out all trash to the dumpster.
Cleaning service may be added for an additional fee.
The Client is NOT to use any glitter, CONFETTI, silly string, or rice. Staple guns, duct tape, masking tape, packing tape or any item that would cause damage to the walls. windows or paint are not permitted. Painter's tape is acceptable. Feather Boas are also not permitted (or clothing with excessive feathers that shed). If any of the above is not followed, a $250 fee will be charged.
Event trash on the grounds, sidewalks, roadways and lawns (including cigarette butts) must also be cleaned up and placed in designated disposal containers.
RSVD is not responsible for checking in, checking out or signing for delivery or pick up of any items brought into or removed from the premises by rental companies hired by Lessee. All packing materials and excess materials (such as bubble wrap, boxes, hangers, wrapping paper, etc.) created by deliveries must be removed and disposed of by Client. RSVD’s trash receptacles are not to be used for vendor delivery debris. Extra charges may apply if the foregoing terms are not followed.
If the renter needs to store any items in the venue the night before or after, an additional fee of $100 per day will be charged.
Any and all liabilities arising from the consumption of alcoholic beverages or illegal narcotics on the premises are the responsibility of the Client.
Beer, wine, and mixed drinks MUST be served by a LICENSED AND INSURED bartender. The licensed bartender can NOT be a friend or relative.
Alcohol service must cease 60 MINUTES before the Client's exit time begins.
Specific behavior that will not be tolerated can include, but are not limited to, the following;
Destruction of property
Disrespectful conduct (to other Guests, Vendors or staff)
Allowing minor persons to consume alcohol
Possession and/or consumption of a personal supply of alcohol - this includes private vehicles located in the Event Center parking areas.
Consumption of alcohol not served by bartender
At RSVD sole discretion, we reserve the rights to:
Evict any person(s) engaging in unacceptable activities outlined above, or not complying with the decision of staff.
Close the bar and remove all alcoholic beverages from property & Withhold Client's Security Deposit.
RSVD shall not be liable for damage to or loss of any articles or property left on RSVD property prior to, during, or after the event. Lessee shall be responsible for any damage done to RSVD property by Lessee, its guests, invitees, employees or other agents under the Lessee's control or direction. RSVD Is not responsible for security. All security costs are the responsibility of Lessee.
Lessee agrees that RSVD staff or their agents may enter and exit the premises during the course of the event. A representative of RSVD or designated staff member from an Approved Caterer may occasionally be on site during your event and will be checking as needed with the responsible parties.
Illegal use of drugs, illegal substances, weapons, guns, knives or fighting or threats made to the staff or any quest by the Renter or any of the Renter's guests on the premises is strictly prohibited and will result in termination of the Renter's event. RSVD reserves the right to ask any guest to leave if they are behaving rudely to any other guest or staff member. Renter will be liable for any injuries or death resulting from the use of drugs, illegal substances, alcohol, fighting, guns, weapons, knives by the Renter or any of the Renter's guests during the Renter's event.
RSVD shall fully cooperate with law enforcement agencies and prosecute perpetrators of this provision to the fullest extent of the law.
Renter will be liable for any physical damages, missing property, legal actions, and/or loss of reputation or business opportunities that Owner may incur as a consequence of the actions of Renter or any of Renter's guests while Renter is in control of the venue, and shall indemnify and hold harmless the Owner against any and all legal actions which may arise from Renter's use of the venue. It is the Renter's responsibility to reimburse the owner for any damages that occur during the Renter's rental period that were caused by the Renter or the Renter's guests. An invoice of the damages can be presented to the Renter if requested.
Client understands that the property, facilities, equipment, furnishings, and any other stated or implied physical articles are provided in "as is" condition and that no guarantee of a specific condition is provided by RSVD.
If, during the course of your event, accidental damage does occur it should be reported immediately to RSVD staff or designated caterer staff so arrangements can be made for quick cleanup and restitution. Damage to any room, space, furnishings, and/or equipment by the Lessee or its guests or vendors will result in appropriate charges based on fair market cost of replacement, repair, additional cleaning, etc. If there is a cost associated with a damage incident, the price will be deducted from the Lessee's damages deposit prior to refund with written disclosure of pricing.
(a) This agreement cannot be canceled except by mutual written consent of both the Client and RSVD. Events. If cancellation is initiated by the Client in writing and agreed to by RSVD in writing, Client will pay agreed upon tax compensation, forfeit their 50% deposit and be required to pay any unrecoverable costs already incurred. Events canceled with less than 15 days notice will forfeit the full amount paid.
(b) In addition to our general cancellation policy, specific Suppliers and vendors may also have additional cancellation policies beyond those of RSVD. Events. For example, many venues do not permit changes to or cancellations of reservations after they are made. You agree to review the cancellation policies applicable to your Package prior to signing this contract and agree to pay any cancellation or change fees that you incur, and agree to indemnify, defend and hold harmless RSVD. Events from any such fees.
(c) If circumstances (including but not limited to unreasonable last-minute requests or lacking staff members) arise and RSVD. Events must cancel, all reasonable efforts will be made by RSVD. Events to find comparable replacement event planning at the agreed upon fees. In the event that RSVD. Events is unable to procure a replacement, Client shall receive a full refund of all fees paid. Client agrees that in all such circumstances, RSVD. Events liability shall be exclusively limited to refunding the fees paid and that RSVD. Events shall not be liable for indirect or consequential damages arising from any breach of this contract.
FORCE MAJEURE :
(a) Due to unforeseen circumstances or causes beyond the our reasonable control, including, without limitation, acts of God, war, riot, embargoes, acts of civil or military authorities, acts of terrorism or sabotage, electronic viruses, worms or corrupting microcode, fire, flood, earthquake, accident, strikes, radiation, inability to secure transportation, extreme weather, failure of HVAC due to extreme weather, failures of communications or electrical lines, facilities, fuel, energy, labor or materials. In an event of force majeure, your venue rental may be canceled or rescheduled to a future Sunday-Friday date for a period equal to the duration of the delay caused thereby. Any losses from cancellations with 3rd party vendors may not be transferable and must be addressed directly with the 3rd party vendor. The event venue is not liable for any losses or damages. The Party subject to the force majeure shall (A)give notice of suspension of its obligations as soon as reasonably practicable stating the date and extent of such suspension and the cause thereof, (B)use its best efforts to remedy or remove such force majeure with the least practicable delay, and (C)resume the performance of its obligations as soon as reasonably practicable after the remediation or removal of the cause. Notwithstanding anything to the contrary herein, if an event of force majeure can reasonably be expected to prevent the affected Party from performing its obligations for a period of twelve (12)months, then the other Party may terminate this Agreement upon not less than fifteen days written notice to the affected Party.
(b) Client agrees to take all necessary precautions to prevent injury to any persons or damage to property during the term of this Agreement, and shall indemnify, defend and hold harmless RSVD., its employees, representatives and/or agents from any claim, liability, loss, cost, damage, judgment, settlement or expense (including attorney’s fees) resulting from or arising in any way out of injury (including death) to any person or damage to property arising in any way out of any act, error, omission or negligence on the part of Freelancer or any Freelancer Employee in the performance or failure to fulfill any Services or obligations under this Agreement (except for gross negligence on the part of RSVD. Events) This section shall survive the termination of this Agreement.
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